Executive Assistant

On behalf of our client, a technology company that provides integrated retail and security solutions to its corporate partners that operate in many locations across Europe, we are currently looking for a self-driven Executive Assistant to join their growing support team in Athens.

A day in the life of an Executive Assistant

You will support high-ranking officials in the company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. You should have excellent time-management and multitasking abilities. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.

Your day-to-day

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

What you will need

• Proven experience as executive assistant or any other operations or administrative role
• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Degree in business administration or relative field

We love your personality if you

• have excellent organizational and time-management skills
• have Outstanding communication and negotiation abilities
• have Integrity and confidentiality
• are a fast learner and a  true interest in the IT sector

What’s in it for you

• Bonus based on personal and company performance
• Career Development opportunities
• On-boarding training plan and lifelong learning opportunities